As it becomes increasingly difficult for hiring managers to find qualified talent, the benefits of workforce planning tools increase in relevance for organizations.  There are a number of recruiting tools that help with workforce planning such as human resource information system (HRIS) and human capital management (HCM) tools.  These tools fill the void between HR and IT departments within organizations big and small.  The greatest benefit of these tools is that all HR activities are processed electronically, reducing error and making data readily available.

Other benefits of effective workforce planning tools include:

  • Core administrative support through payroll and benefits administration
  • Performance management
  • Time and expense control
  • Compensation planning and strategies
  • Organization visualization
  • Improved and defined workflow
  • Reporting and analytics

According to Deloitte’s “2017 Global Human Capital Trends” report, 73% of business and HR leaders now consider HR planning tools a very important trend in human capital management.  Despite the importance and effectiveness of these tools, organizations tend to either underutilize their workforce planning tools or decide to skip one altogether.

These recruiting tools do require a budget and a dedicated team to manage the application.  It’s true that recruiting tools require organizational resources but when used effectively, they have the power to make a hugely positive impact on your company’s overall efficiency and performance.

Innovative Integrations within Workforce Planning Tools

There are a few tools — including Zapier — that exist only to integrate systems for unmatched performance and efficiency. Zapier has many integrations for various HRIS tools and other systems that your team may use on a regular basis.

• Automation

For example, using Workable’s integration with Zapier, when a candidate applies for a role through the recruiting software, they’ll receive an automated email to confirm that their application was received correctly. That’s one last step on your part and can create a streamlined application process for prospective employees.

• Measure KPIs

In addition, organizations can optimize their performance across channels by integrating tools such as finance and workforce planning. Use a corporate performance management tool (CPM) to monitor and manage performance based on business intelligence. CPMs monitor key performance indicators (KPIs) such as revenue, return on investment (ROI), overhead and operational costs to help you understand how your organization is operating based on hiring decisions and team performance.

• LinkedIn

Finally, many workforce planning tools are integrating directly with LinkedIn. For example, Zoho allows users to view and contact candidates by gathering information directly from their profiles. Plus, the integration allows you to optimize your search using keywords such as required qualification, skills and job title to match your existing candidates. You can also contact candidates by sending a private message in LinkedIn once you find the right match.

Examples of Workforce Planning Tools

The right HR software can help businesses alleviate common pain points by automating administrative tasks and compliance.  Tools also help hiring managers find and retain the best talent.

A few picks for effective recruiting tools for organizations include:

Namely: This web-based platform specializing in core HR and talent management for growing companies. Namely helps organizations manage everything from payroll and benefits administration to time tracking and performance reviews. It also gives users the option to measure important business date, which can lead to improved business decisions. Plus, Namely, offers a built-in social news feed and custom reports for individual and team metrics.

Zenefits: This workforce planning tool offers built-in payroll, time tracking, mobile apps and impressive integrations. Plus, it’s available for free. Zenefits makes its profit by acting as a benefits broker.

Kronos: This tools acts as an integrated talent management suite and has all of the traditional HRIS functions while having a robust analytics tool. Its BI solutions help managers make informed decisions through reliable data. The data is turned into useful information so managers can identify problem areas, fix the issues and improve business results.

Overall, organizations benefit from workforce planning tools through increased knowledge of day-to-day operations and their effects on the business. Plus, recruiting tools help streamline the hiring process, save time and money, and help managers understand what’s working and what’s not when it comes to bringing on new talent.

If you have any further questions about workforce planning tools or how to find the best candidates in the competitive Colorado market, feel free to contact us. We are happy to help!

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About GPS Staffing

GPS Staffing is a Denver-based preferred provider of staffing and recruitment services. GPS has over 25 years of dedicated staffing partnerships with organizations ranging from International Fortune 500 companies to Colorado startups.

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